Privacy Policy

Last updated: January 31, 2026

1. Introduction

Stirling Badminton Club ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our services.

2. Information We Collect

Personal Information

We may collect the following personal information when you interact with us:

  • Name (first and last name)
  • Email address
  • Phone number (optional)
  • Experience level in badminton
  • Availability preferences (days and times)
  • Any other information you choose to provide in messages to us

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To respond to your inquiries and provide customer support
  • To communicate with you about club activities, schedules, and events
  • To determine optimal session times based on member availability
  • To process membership applications and payments
  • To send newsletters and updates (with your consent)
  • To improve our website and services
  • To comply with legal obligations

4. Legal Basis for Processing

Under UK GDPR, we process your personal data based on:

  • Consent: You have given clear consent for us to process your personal data for specific purposes
  • Contract: Processing is necessary for a contract we have with you (membership)
  • Legal obligation: Processing is necessary to comply with the law
  • Legitimate interests: Processing is necessary for our legitimate interests (running the club)

5. Data Retention

We retain your personal data only for as long as necessary:

  • Contact form inquiries: 12 months from last contact
  • Schedule poll responses: Until scheduling is finalized, then 12 months
  • Active memberships: Duration of membership plus 7 years (for accounting purposes)
  • Newsletter subscribers: Until you unsubscribe

6. Data Sharing and Disclosure

We do not sell your personal data. We may share your information with:

  • Service providers: Email services (Azure Communication Services), hosting providers (Microsoft Azure)
  • Venue providers: Only necessary contact details for booking confirmations
  • Legal authorities: When required by law or to protect our rights

All third-party service providers are required to protect your data in accordance with UK GDPR.

7. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

  • Right to access: Request a copy of your personal data
  • Right to rectification: Request correction of inaccurate data
  • Right to erasure: Request deletion of your data ("right to be forgotten")
  • Right to restrict processing: Request limitation on how we use your data
  • Right to data portability: Receive your data in a machine-readable format
  • Right to object: Object to processing based on legitimate interests
  • Right to withdraw consent: Withdraw consent at any time

To exercise any of these rights, please contact us using the details below.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • SSL/TLS encryption for data transmission
  • Secure hosting on Microsoft Azure
  • Access controls and authentication
  • Regular security assessments

9. Cookies

Our website uses essential cookies to function properly. We do not currently use analytics or marketing cookies. For more information, please see our Cookie Policy.

10. International Data Transfers

Your data is stored within the United Kingdom and European Economic Area. If we transfer data outside these areas, we ensure appropriate safeguards are in place.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

12. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

  • Email: stirlingbclub@gmail.com

13. Complaints

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

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